About MS- Word mail merge for form letters and mass mailings

Use the Mail Merge Wizard to create form letters, mailing labels,
envelopes, directories, and mass e-mail and fax distributions. To
complete the basic process, you:

Open or create a main document.

Open or create a data source with individual recipient information.

Add or customize merge fields in the main document.

Merge data from the data source into the main document to create a
new, merged document.

Data source with recipient information, such as names and addresses

Main document with merge fields that are placeholders for recipient
information

Resulting merged document

The wizard guides you through all of these steps. If you prefer to
work outside the wizard, you can use the Mail Merge toolbar. Either
way, the end result is that each row (or record) in the data source
produces an individual form letter, mailing label, envelope, or
directory item.

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